Event Sanctioning Form

Clubs wishing to play trial matches may do so only with the prior permission of the relevant Local League Administrator.

Local League Trial Matches

All inter-area trial matches must be approved by the Local League Administrator.  Notification should be sent via email. 

Cross-Border Trial Matches

All Clubs must notify their Local League Administrator of any trial matches that will be played in an external area.  Hosting Clubs must inform their Local League Administrator of these matches.   

Notification should be sent via email. 

Please remember:

1. Adherence NRL On Field Policy with active accredited Sports Trainers is compulsory 
2. Adherence to NRL Guidelines for Management of Concussion in Rugby League Policy and associated NSWRL Policies is compulsory 
3. Referee/s officiating the match or matches must be accredited and registered for the current season;
4. In the event of a on field or off field incidents of misconduct, reports must be completed and disciplinary processes followed as per NSWRL policy
5. All players must be registered
6. Team sheets are to be completed including all participating players names, coaches names and Sports Trainers. Copies of teams sheets are to be lodged with the Local League administrator before midday on the first business day after the match.
7. Ensure your ground management personnel are across the Heat Guidelines 
8. Official sign on sheets should be used for all trial matches.   The team manager should prepare and retain a list of everyone that played in the trial (and their previous club, irrespective if the club is in or out of the trial teams District or Region).

Event Sanctioning - Affiliated Entities 

Any direct affiliate who wishes to host a Knockout Carnival / Gala Day / Tournament / Sevens or Nines or like competition needs to apply, in writing, to their Local League Administrator and complete the appropriate Sanctioning Form. 

Local League Events (teams from within the same League participating) will require the sanction of their Local League Administrator only. 

Cross-Border Events (teams from different Leagues participating) will require the sanction of their Local League Administrator to either:

1. Host the event 
2. Attend and participate in an event being held within a different League 

No prizemoney or cash vouchers should be offered or paid at events where participants are under the age of 18. 

Organisers should ensure that all participants are registered Community Rugby League players. 

Clubs and teams that attend events that require an overnight stay will need to complete an NRL Application to Tour Form.

Any Club that does not comply with this policy may forfeit any insurance rights and may have future applications refused and / or be further dealt with by the Local League or NSWRL. 

Please note, as competitions of this nature are normally held pre or post season a higher level of attention than normal shall be given to player comfort in regard to temperature, the number of games played, fitness, hydration and medical support. 

Non-Affiliated Entities

Bodies not affiliated with NSWRL who wish to host a Knockout Carnival / Gala Day / Tournament / Sevens or Nines or like competition need to seek approval, in writing, from the Local League Administrator.  Following this, approval will also need to be sought from NSWRL via submission of the appropriate Sanctioning Form. 

Any non-affiliated body seeking sanctioning of an event needs to obtain and provide proof of specific event Public Liability insurance and Personal Injury, Accident and Total and Permanent Disability cover for all participants.  

Please note: all event sanction approvals are at the sole discretion of NSWRL.

A copy of the NSWRL Event Sanctioning Form can be downloaded here